Digital Recording

Definition

Digital Recording refers to the ability to capture court proceedings through hardware or software based means in a digitally encoded format. This digital format is then preserved on an electronic storage device. This digital record assumes a similar ability to play back the recording through a decoding process.

What it Includes

Digital Recording includes components and interfaces for the following:

  • An interface to control a recording session from an external component
    • The control functions need to include basic control functions (initiate/start, pause, stop, request current status)
    • The control functions should also allow external control and/or passthrough commands to the AV equipment being used to capture the record for actions like muting (attorney-client or attorney-judge conversations) as well as signage notifications (for in-room alerting of recording status)
  • Contains the ability to inherit limited properties of (or be a child of) another object in the system through an identifier passed from the external component (use case: recording session for a case in case manager)
    • This includes both the ability to store the external identifier as well as provide a unique identifier for the recording session to the external component
  • Provides an interface to access digital recording file(s) from another component. This would be for reference, metadata, publishing/copying, or playback purposes
    • This interface assumes that the default state for access (network, direct, or other) can only be done through the interface. This allows other components to affect/control/limit this access as needed (security, permissions, user control, case management, sealed cases, etc)
  • An ability to access general metadata about the recording including, but not limited to: recording filename(s), recording length, recording format, channel information
    • Also with the ability that external components (like Search Engine) can search this meta data as needed through a search interface
    • Recording filenames should be available in a common format. Therefore, the interface should have the ability to translate filenames into the common format for any instance where a different file naming structure is used inside the digital recording solution
  • Trigger/Call to the notification component when specific events occur
    • These events to include when recording failures are detected (to the limit of the ability of the solution to detect failures)
    • These events to also include when recording control functions occur (is started, stopped, or paused)
  • Provides an interface for confidence monitoring of the recorded file as it is being written
    • This interface provides the same functions as provided for playback of a previously recorded session
  • Proposed addition: Provides the ability to purge recordings based on user action or Court rule (e.g., delete all recordings for XX case type after YY period of time)

What it Does not Include

Does not contain features and requirements that are contained in other components such as

  • Notifications and alerting outside of Digital Recording (see Notifications or other component)
  • Case information, meta data, or case status information (see Case Manager or other component)
  • A document or evidence repository – digital recording is limited to the audio and video record of court proceedings (see Document/Content Management or other component)

Does not contain requirements for specific formats, encoding, or other such as:

  • Specific media formats (audio, video, or other new technology formatting; this references specific formats including, but not limited to: mp3, ogg, wav, mp4, mkv, avi and many others)
  • Specific video resolution targets (HD, SD, 4K, etc.)
  • Specific requirements for other video or audio recording settings including, but not limited to: bitrate, aspect ratio, framerate, or individual file length (sometimes referred to as recording ‘chunking’)

Table 1 – Externally Provided Capabilities

Capability

 

Component

Required /

Expected /

Optional

View relevant court case information

01- Case Manager

Required

View case calendar

04- Scheduling Calendaring

Optional

Notifications and alerts

05-Notifications

Optional

Document or evidence repository

Document/content Management

11- Evidence and Exhibit Management

Expected

Applicable Standards and Documents

As this scope does not define any specific audio or video formatting standards, relevant links to format standards are not being listed here.

 

http://www.citoc.org/wp-content/uploads/2015/05/CITOC-digital-court-recording-Lewis.pdf

 

http://www.ncsc.org/~/media/Microsites/Files/Trends%202015/DigitalCourtRecording_McMillan_Suskin.ashx

 

http://www.ncsc.org/~/media/Files/PDF/Services%20and%20Experts/Court%20reengineering/09012013-making-the-digital-record.ashx