The bidding and contract award phase is an important extension of the prior phases and a necessary prelude to construction. Typically, many questions are formed as contractors prepare construction bids based on the design team's document package. As questions and requests for clarification of the documents are routinely raised by contractors, it is very important that the design team be available to answer questions and provide clarification. The design team often prepares addenda to respond to specific questions or to clarify particular specifications.
A pre-bid conference often is used to clarify procedures and special circumstances for interested bidders. The design team can help resolve any confusion by the bidders at this conference. After bids are received, they are reviewed for compliance with the documents. At this point, project budget negotiation may occur, bid alternates may be selected, and a construction contract is awarded.