Privacy/Public Access to Court Records
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In this course, participants will learn the fundamentals of Project Management for Courts with an emphasis on court technology projects as well as learn how technology can be used in all of the National Association for Court Managements core competencies. This course takes place in Chesapeake, VA from August 24-26, 2020.
- Public Access Web Sites
- Rules on Bulk Data
- Online Court Records and Criminal Background Checks
- Privacy Policies for Court Records
Alabama Rules of Judicial Administration 33 Access to electronically stored data, electronic-document images, electronic datastreams, and electronic databases maintained by the Administrative Office of Courts. Last updated October 2008.
A. Authority of the Administrative Director of Courts
C. Access to electronic data.
D. Access to court records.
E. Exclusive rights of AOC in electronic data.
F. Prohibition on resale of electronic data.
G. Authorized agreements.
H. Requests for compilation and release of electronic data or information derived from electronic databases.
Alaska Rules of Administration 37.5 Access to Court Records.
(a) Scope and Purpose.
(b) Who Has Access to Court Records.
(d) General Access Rule.
(e) Court Records Excluded from Public Access.
(f) Obtaining Access to Public Court Records.
Alaska Rules of Administration 37.6 Prohibiting Access to Public Case Records.
(a) Limiting Access.
(c) Least Restrictive Alternative.
Alaska Rules of Administration 37.7 Obtaining Access to Non-Public Court Records.
(a) Allowing Access to Non-Public Records.
Alaska Rules of Administration 37.8 Electronic Case Information.
(b) Bulk Distribution of Electronic Case Information.
(c) Distribution of Compiled Information.
Rules of the Supreme Court of Arizona 123 Access to the Judicial Records of the State of Arizona. Amended January 1, 2016.
(a) Authority and Scope of Rule. Pursuant to the administrative powers vested in the supreme
(c) General Provisions.
(d) Access to Case Records.
(e) Access to Administrative Records.
(f) Access to Records in Paper Medium.
(g) Remote Electronic Access to Case Records.
(h) Access to Audiotape, Videotape, Microfilm, Computer or Electronic Based Records.
(i) Inspection and Photocopying.
(j) Bulk or Compiled Data Dissemination in Bulk.
Arkansas Supreme Court Administrative Order 19 Access to Court Records
Section I. Authority, Scope, and Purpose.
Section II. Who Has Access Under This Order.
Section III. Definitions.
Section IV. General Access Rule.
Section IX. When Court Records May Be Accessed.
Section V. Remote Access.
Section VI. Bulk Distribution and Compiled Information.
Section VII. Court Records Excluded From Public Access.
Section VIII. Obtaining Access to Information Excluded from Public Access.
Section X. Contracts With Vendors Providing Information Technology Services Regarding Court Records.
Section XI. Violation of Order Not Basis for Liability.
California Rules of Court Title 2, Division 4. Trial Court Rules, Court Records
Chapter 1. General Provisions
Rule 2.400. Court records
Chapter 2. Public Access to Electronic Trial Court Records
Rule 2.500. Statement of purpose
Rule 2.501. Application and scope
Rule 2.502. Definitions
Rule 2.503. Public access
Rule 2.504. Limitations and conditions
Rule 2.505. Contracts with vendors
Rule 2.506. Fees for electronic access
Rule 2.507. Electronic access to court calendars, indexes, and registers of actions
Chapter 3. Sealed Records
Rule 2.550. Sealed records
Rule 2.551. Procedures for filing records under seal
Chapter 4. Records in False Claims Act Cases
Rule 2.570. Filing False Claims Act records under seal
Rule 2.571. Procedures for filing records under seal in a False Claims Act case
Rule 2.572. Ex parte application for an extension of time
Rule 2.573. Unsealing of records and management of False Claims Act cases
Access By Whom
General Provisions and Definitions
Access To Court Records
Timeliness Of Access
Obligation Of Vendors
Obligation Of The Court To Inform And Educate
Process To Correct Inaccurate Information
Frequently Asked Questions
Services Available - Records Searches, Statistics, Programs & Policies, specific case information
Operating Procedures for the Delaware Judicial Branch. Chapter VII. Media Coverage, Public Access and Records Management
2. Public Access to Court Administrative and Case Records
3. Online Judicial Opinions and Case Records
a. Public Records
Note: prior Administrative Directives 162 and 167 regarding public access and privacy were rescinded in August 2015 in favor of the new, consolidated Operating Procedures. See Administrative Directive 187.
Florida Rules of Judicial Administration 2.420 Public Access to and Protection of Judicial Branch Records
(a) Scope and Purpose
(c) Confidential and Exempt Records.
(d) Procedures for Determining Confidentiality of Court Records.
(e) Request to Determine Confidentiality of Trial Court Records in Noncriminal Cases..
(f) Request to Determine Confidentiality of Court Records in Criminal Cases..
(g) Request to Determine Confidentiality of Appellate Court Records in Noncriminal Cases..
(h) Oral Motions to Determine Confidentiality of Trial Court Records..
(j) Procedure for Obtaining Access to Confidential Court Records.
(k) Procedure for Service on Victims and Affected Non-parties and When Addresses Are Confidential.
(l) Denial of Access Request for Administrative Records.
(m) Procedure for Public Access to Judicial Branch Records.
Florida Rules of Judicial Administration 2.425 Minimization of the Filing of Sensitive Information
(a) Limitation for Court Filings.
(d) Motions Not Restricted.
Idaho Court Administrative Rule 32 Records of The Judicial Department - Examination and Copying - Exemption From and Limitations on Disclosure.
(a) Statement of policy.
(d) Access to Court Records, Examination and Copying.
(e) Bulk distribution.
(f) Compiled Information.
(g) Court records exempt from disclosure.
(h) Permissive Release of Judicial Decision in Exempted Categories.
(i) Other Prohibitions or Limitations on Disclosure and Motions Regarding the Sealing of Records.
(j) Request for Records.
Section 1.00 - Purpose Of Electronic Access Policy
Section 2.00 - Who Has Access Under This Electronic Access Policy
Section 3.00 - Definitions
Section 4.00 - Applicability Of Electronic Access Policy
Section 5.00 - When Electronic Court Records May Be Accessed
Section 6.00 - Fees For Access
Section 7.00 - Obligations Of Vendors Providing Information Technology Support To A Court To Maintain Court Records
Section 8.00 - Notice And Education Regarding Electronic Access Policy
Illinois Supreme Court Rule 138 Personal Identity Information
(b) Personal identity information [defined]
(c) A redacted filing of personal identity information for the public record is permissible and shall only include...
(d) The information provided with the “Notice of Confidential Information Within Court Filing” shall be available...
(e) Neither the court nor the clerk is required to review documents or exhibits for compliance with this rule....
(f) [Filing of a document or exhibit containing personal identity information, motions]
(g) This rule does not require any clerk or judicial officer to redact personal identity information from the court record except as provided in this rule.
Indiana Court Administrative Rule 9 Access to Court Records
(A) Scope and Purposes.
(B) Who Has Access Under This Rule.
(C) Definitions. For purpose of this rule:
(D) General Access Rule.
(E) Remote Access and Fees.
(F) Bulk Distribution and Compiled Information.
(G) Excluding Court Records From Public Access.
(H) When Court Records May Be Accessed.
(I) Contracts With Vendors Providing Information Technology Services Regarding Court Records.
(J) Immunity for Disclosure of Protected Information.
Iowa Rules of Civil Procedure 1.422 Protected information
It is the responsibility of counsel and the parties to ensure that protected information is omitted or redacted from documents.
(1) Omission or redaction required.
(2) Omission or redaction allowed.
Kansas Supreme Court Rule 196 Public Access to District Court Electronic Case Records
(c) Persons Who Have Access.
(d) Access Provisions and Restrictions.
(e) Compiled Information and Bulk Distribution.
(f) Correction of Electronic Case Records.
(g) Contracts With Vendors Providing Information Technology Services Regarding Public Access Statewide to Electronic Case Records.
(h) Immunity for Disclosure of Information.
Maine Supreme Judicial Court Administrative Order JB-05-20 (A. 1-15) Public Information and Confidentiality
I. Scope And Purpose
III. Records Maintained At Or By Courts
IV. Records Maintained At Or By The Administrative Office Of The Courts Or The Office Of Information Technology
V. Provision Of Information To Interpreters
VI. Dissemination Of Other Information
VII. Questions Related To This Administrative Order
Maryland Rules Title 16, Chapter 1000. Courts, Judges and Attorneys, Access to Court Records
Rule 16-1001. Definitions
Rule 16-1002. General policy
Rule 16-1003. Copies
Rule 16-1004. Access to notice, administrative, and business license records
Rule 16-1005. Case records -- Required denial of inspection -- In general
Rule 16-1006. Required denial of inspection -- Certain categories of case records
Rule 16-1007. Required denial of inspection -- Specific information in case records
Rule 16-1008. Conversion of paper records
Rule 16-1008.1. Access to electronic records
Rule 16-1009. Court order denying or permitting inspection of case record
Rule 16-1010. Procedures for compliance
Rule 16-1011. Resolution of disputes by administrative or chief judge
Rule 1. Scope of Rule
Rule 2. General Policy
Rule 3. Definitions
Rule 4. Accessibility to Case Records
Rule 5. Accessibility to Administrative Records
Rule 6. Vital Statistics Records
Rule 7. Procedures for Requesting Record Access or Case Record Correction
Rule 8. Inspection, Copying, Bulk Distribution and Remote Access
Rule 9. Appeal from Denial of Access
Rule 10. Contracting with Vendors for Information Technology Services
Access to Case Records Table (effective October 29, 2015)
Access to Administrative Records Table (effective July 1, 2015)
2. The Supreme Court and Court of Appeals
3. Supreme Court Clerk’s Office
4. Administrative Office of Courts
5. State Library
6. Mississippi Department of Finance and Administration
7. Record Requests
8. Denial of Access and Appeal
Missouri Supreme Court Operating Rule 2 Public Access to Records of the Judicial Department
Rule 2.01. Scope of Rule
Rule 2.02. General Policy
Rule 2.03. Definitions
Rule 2.04. Access to Case Records
Rule 2.05. Access to Personal Information
Rule 2.06. Access to Administrative Records
Rule 2.07. Access to Compiled Information from Court Records
Rule 2.08. Access Procedures
Rule 2.09. Access Denial Reviews
Rule 2.10. Requests for Bulk Distribution of Court Records
Rule 2.11. Fees
Montana indefinitely suspended its court privacy and public access rules in 2011. See In the Matter of Temporarily Suspending the Rules For Privacy and Public Access to Court Records in Montana.
Nebraska Rules of Court Uniform County Court Rules of Practice and Procedure 6-1464 Protection of personal and financial information in civil court records
Appendix 7 - Personal and financial information in general civil cases
Appendix 8 - Personal and financial information of parties for estates and trusts
Appendix 11 - Personal and financial information for guardianships and conservatorships
Nebraska Rules of Court Uniform District Court Rules of Practice and Procedure 6-1521 Protection of personal and financial information in civil court records
Appendix 3 - Redaction form
Nevada Electronic Filing and Conversion Rule 14. Access to electronic documents; confidential information.
(a) Electronic access.
(b) Confidential records.
(c) Identification of confidential documents
(d) Protection of personal information.
(e) Temporary sealing of documents.
Rule 1. Nevada Rules for Sealing and Redacting Court Records; purpose, policy, and scope of rules.
Rule 2. Definitions.
Rule 3. Process and grounds for sealing or redacting court records.
Rule 4. Process and grounds for unsealing court records.
Rule 5. Jurisdiction.
Rule 6. Sanctions.
Rule 7. Use of sealed records on appeal.
Rule 8. Effect on other law.
Rule 1. Policy.
Rule 2. Procedures for the clerk’s office.
1. Filed documents.
2. Lodged documents.
3. Subpoenaed documents.
5. Documents to be considered presumptively confidential and non-public.
II. Records Subject to Inspection.
III. Right To Copy.
IV. Timing of Access.
V. Supervision of Access.
VI. Large Scale Access.
VII. Telephone Inquiries.
VIII. Denial of Access.
IX. Access by Litigants.
Rules Governing the Courts of the State of New Jersey Rule 1:38 Public Access to Court Records and Administrative Records.
Rule 1:38-1. Policy
Rule 1:38-2. Definition of Court Records
Rule 1:38-3. Court Records Excluded from Public Access
Rule 1:38-4. Definition of Administrative Records
Rule 1:38-5. Administrative Records Excluded from Public Access
Rule 1:38-6. Intergovernmental Exchanges
Rule 1:38-7. Confidential Personal Identifiers
Rule 1:38-8. Removing from the Court File Documents Improperly Submitted to Court
Rule 1:38-9. Fees
Rule 1:38-10. Determinations; Appeal Process
Rule 1:38-11. Sealing of Court Records
Rule 1:38-12. Unsealing of Court Records
Rule 1:38-13. Records Available Only in the Form Maintained by the Judiciary
Directive 03-11 Procedures for Providing Public Access to Court Records and Administrative Records Pursuant to Rule 1:38. (Supersedes Directive 15-05)
North Dakota Administrative Rule 41 Access to Court Records
Section 1. Purpose.
Section 2. Definitions.
Section 3. General Access Rule.
Section 4. Methods of Access to Court Records.
Section 5. Court Records Excluded From Public Access.
Section 6. Requests to Prohibit Public Access to Information in Court Records or to Obtain Access to Restricted Information.
Section 7. Obligations Of Vendors Providing Information Technology Support To A Court To Maintain Court Records.
Rules of Superintendence For the Courts of Ohio Rule 44 Court Records - Definitions
Rules of Superintendence For the Courts of Ohio Rule 45 Court Records - Public access
(A) Presumption of public access
(B) Direct access
(C) Remote access
(D) Omission of personal identifiers prior to submission or filing
(E) Restricting public access to a case document
(F) Obtaining access to a case document that has been granted restricted public access
Rules of Superintendence For the Courts of Ohio Rule 46 Court Records - Bulk distribution
(A) Requests for bulk distribution and new compilations
(B) Contracts with providers of information technology support
Rules of Superintendence For the Courts of Ohio Rule 47 Court Records - Application, remedies, and liability
(B) Denial of public access - remedy
(C) Liability and immunity
Section 1.00 Definitions
Section 2.00 Statement Of General Policy
Section 3.00 Electronic Case Record Information Excluded From Public Access
Section 3.10 Requests For Bulk Distribution Of Electronic Case Records
Section 3.20 Requests For Electronic Case Record Information From Another Court Or Office
Section 4.00 Responding To A Request For Access To Electronic Case Records
Section 5.00 Fees
Section 6.00 Correcting Data Errors
Section 7.00 Continuous Availability Of Policy
Explanatory Report for the Electronic Case Record Public Access Policy
5. Access to Case Information
South Carolina Rules of Civil Procedure 41.2 Privacy Protection for Filings
(b) Reference Lists.
(c) Responsibility to Redact.
(d) Limitations on Remote Access to Electronic Files.
(e) Requests to Remove.
15-15A-1 Purpose of rule of access to court records.
15-15A-2 Who has access to court records under the rule.
15-15A-3 Definition of terms.
15-15A-4 Applicability of rule.
15-15A-5 General access rule.
15-15A-6 Court records that are only publicly available at a court facility.
15-15A-7 Court records excluded from public access.
15-15A-8 Confidential numbers, financial documents, and name of child victim excluded from public access.
15-15A-9 Filing confidential numbers, financial documents, and name of child victim in court record.
15-15A-10 Procedure for requesting access to confidential financial documents.
15-15A-11 Requests for bulk distribution of court records.
15-15A-12 Access to compiled information from court records.
15-15A-13 Requests to prohibit public access to information in court records.
15-15A-14 When court records may be accessed.
15-15A-15 Fees for accessing court records.
Texas Rules of Judicial Administration Rule 12 Public Access to Judicial Records
12.4 Access to Judicial Records.
12.5 Exemptions from Disclosure.
12.6 Procedures for Obtaining Access to Judicial Records.
12.7 Costs for Copies of Judicial Records; Appeal of Assessment.
12.8 Denial of Access to a Judicial Record.
12.9 Relief from Denial of Access to Judicial Records.
Access to Court Case Records
Access to Judicial Records
Appealing Denial of Access
Rule 4-202. Purpose.
Rule 4-202.01. Definitions.
Rule 4-202.02. Records classification.
Rule 4-202.03. Records access.
Rule 4-202.04. Request to access a record associated with a case; request to classify a record associated with a case.
Rule 4-202.05. Request to access an administrative record; research; request to classify an administrative record; request to create an index.
Rule 4-202.06. Response to request to access or classify a court record.
Rule 4-202.07. Appeals.
Rule 4-202.08. Fees for records, information, and services.
Rule 4-202.09. Miscellaneous.
Rule 4-205. Security of court records.
Utah Rule of Appellate Procedure 21(g). Non-public information in appellate cases.
Vermont Rules for Electronic Filing 10 Access to Electronic Case Files
Rule 1. Purpose; Construction
Rule 2. Scope
Rule 3. Definitions
Rule 4. General Policy
Rule 5. Administrative Records
Rule 6. Case Records
Rule 7. Exceptions
Rule 8. Statistical Reports
Washington State Court Rules General Rule 31 Access to Court Records
(a) Policy and Purpose.
(e) Personal Identifiers Omitted or Redacted from Court Records.
(f) Distribution of Court Records Not Publicly Accessible.
(g) Bulk Distribution of Court Records
(j) Access to Juror Information.
(k) Access to Master Jury Source List.
Washington State Court Rules General Rule 31.1 Access to Administrative Records
(a) Policy and Purpose.
(b) Overview of Public Access to Judicial Records.
(c) Procedures for Records Requests.
(d) Review of Records Decision.
(e) Monetary Awards Not Allowed.
(f) Persons Who Are Subjects of Records.
(g) Court and Judicial Agency Rules.
(h) Charging of Fees.
(j) Administrative Records—General Right of Access.
(k) Entities Subject to Rule.
(m) Chambers Records.
(n) Best Practices.
(o) Effective Date of Rule.
Wisconsin Circuit Court Access Oversight Committee Final Report (March 2006). The full date of birth (DOB) is currently included for criminal cases, but only the month and year are displayed in other case types.
Policy on Disclosure of Public Information Over the Internet. The Director of State Courts' Office has adopted a Policy on Disclosure of Public Information Over the Internet.
1. Scope and purpose of rules.
3. General policy.
4. When court records may be accessed.
5. Application procedures.
6. Court records not available for public access.
7. Filing confidential information.
8. Motions to limit public access to information in case record.
9. Motions requesting access to sealed documents in case record.
10. Judicial review.
11. Electronic records.
12. Compiled information.
13. Bulk distribution.
17. Local rules.
1. Redacted filings.
2. Protection orders.
3. Exemptions from redaction requirements.
4. Filings made under seal.
5. Protective orders.
5.1. Uniform Redaction Policy in Felony Sexual Assault Cases.
6. Additional unredacted filing under seal.
7. Clerk refusal to file.
9. Rules governing access to court records.