CITOC was chartered in 2005 by the Joint Technology Committee, which consists of members appointed by the Conference of State Court Administrators (COSCA), the National Association for Court Management (NACM), the IJIS Institute, and now includes CITOC. CITOC's secretariat is the National Center for State Courts, who also looks to CITOC for advice and input on its own projects for state courts. Our members include senior technologists for statewide court systems, appellate courts, and local jurisdictions.
The affairs of CITOC shall be managed by an Executive Committee under such rules as the Executive Committee may determine and subject to the conditions of this charter.
The Executive Committee shall be comprised of eight members:
- One appointed by COSCA in consultation with the JTC Co-Chairs.
- One appointed by NACM in consultation with the JTC Co-Chairs.
- One elected by CITOC members that serves a statewide trial-courts.
- One elected by CITOC members that serves a local trial-court with a population of more than one million.
- One elected by CITOC members that serves a local trial-court with a population of less than one million.
- One elected by CITOC members that is an appellate court CIO.
- One elected by CITOC members that is the CIO of an administrative office of the courts.
- One elected by CITOC members, serving at large.
CITOC Executive Board 2021-2022
- Casey Kennedy, Chair – Office of Court Administration, TX
- Patrick Brooks, Vice-Chair – Office of State Courts Administrator, MO
- Winnie Webber- 19th Judicial Circuit Court, IL
- Charles Byers – Administrative Office of the Courts, KY
- Timothy N. Holthoff – Administrative Office of the Courts, AR
- Chad Cornelius, – State of Nebraska Judicial Branch, NE
- Robert Adelardi – 11th Judicial Circuit, FL
- Jorge Basto - Cherokee County Clerk of Courts, GA
- Jim Harris, Secretariat (NCSC) – National Center for State Court
- Jeff Shorba, COSCA Liaison – State Court Administrator, Minnesota Judicial Branch
- foster the improvement of the court systems, both state and local, through the application of technologies to court management;
- provide a forum for improving communication among court information technology officers;
- support the professional development of CITOC members;
- sponsor conferences, workshops, seminars and courses or other educational programs;
- provide support to the work of the Joint Technology Committee (JTC), under the direction of the Boards of COSCA and NACM, within the parameters established by the JTC Charter and the COSCA/NACM Memorandum of Understanding;
- and support the National Center for State Courts’ (NCSC) efforts to carry out the agenda of the JTC.
- Developing Information System Business/Disaster Recovery Plans
- Managing Public Access and Privacy
- Providing Accountability/Metrics/Auditability of Technology Projects
- Sharing of Information/Data Within Court Organizations, and Between the Courts and Other Governmental Entities
Other important goals include developing/evaluating technologies that will assist in managing: paperflow; workflow; facilities; records retention; court reporting; court interpreting; issues surrounding pro se litigants; law libraries; remote access to information; jury management; courtroom information/evidence presentations; collections/managing collection fines/fees/restitution; administrative functions; and scanning the “environment” for things like compliance with technology related “regulations, standards and guidelines” (e.g., GJXDM).
- Write and publish case studies which would describe success stories, and outline recommendations, obstacles and ways to overcome the obstacles;
- Prepare quick cheat sheets/checklists of “dos and don’ts” in certain technology implementations;
- Compile relevant statutes, caselaw and rules dealing with certain technologies;
- Provide a variety of training opportunities for its membership;
- Compile and publish various Technology Strategic Plans that track with business objectives;
- Track technology projects around the country, so that members will know who to call regarding specific technology related programs/projects/activities;
- Create a repository of field experts who can be drawn on to provide real court experience in the design and implementation of various technology projects. Members would contribute staff time to these efforts but would be reimbursed for travel;
- Categorize courts, so that comparable information can be compiled and published regarding IT organizations, structures, funding, staffing, etc.;
- Discuss various IT procurement methods that would include making discounted pricing available to all members and discussing return on investment methodologies;
- Outline funding and revenue opportunities for IT in a zero-sum environment; and
- Provide CIO mentoring for new CIOs.