NCSC Privacy Policy

The National Center for State Courts is an independent, nonprofit court improvement organization which respects your privacy. When you use this website, or participate in our sponsored programs, we may collect information that you submit to us. This privacy policy describes the types of personal information we collect on this website, how we may use that information, and with whom we may share it. Our policy also describes the measures we take to protect the security of the information.

Information we collect and how we use it

NCSC will only collect and process data where the processing is necessary for the purposes of the legitimate interests for which NCSC was established. Specifically, NCSC may collect and process the following data. 

Personal information. You may choose to provide “personally identifiable information” (such as your name, address, telephone number, emergency contact information, e-mail address, professional title, and employer) on this website. By submitting information to us you have given consent to its collection and the use of your personal information by NCSC in accordance with this Privacy Policy.  You have the option of withdrawing your consent, opting-out, discontinuing participation in our programs, or removing or editing your personally identifiable information by contacting us as provided at the conclusion of this policy.

Here are the ways you may provide the information and the types of information you may submit which are subject to usage as described in this Privacy Policy:

  • Contact or support us. You may choose to contact or to donate to us through our website. If you e-mail us or contribute, we use the information you provide to respond to your inquiries or to process your donation.
  • Connected Community.   Connected Community is a networking and discussion group vehicle which allows participants to have a conversation on issues in the field of court administration.  You may provide us with your first name, last name, e-mail address, and address. We use the information you provide only to register you for and to facilitate your participation in Connected Community. 
  • Event registration. You may choose to register on our website for NCSC-sponsored events such as conferences, education programs, or meetings. You may provide us with your first name, last name, telephone number, address, emergency contact information, payment/billing information, e-mail address, professional title, and employer when registering for an event. We use the information you provide to register you for the specific event for which you request registration, to set up your account, to contact you about changes or updates regarding the event, or to advise you of new programs.
  • Publications. You may choose to use our website to contact us about receiving NCSC email newsletters. You may provide us with your first name, last name, e-mail address and topics or newsletters of interest. We use the information you provide only to send you communications on the specific newsletters you select.
  • Online Survey Information.  NCSC may occasionally conduct surveys through its website.  To participate the user may supply personally identifiable information.  The survey will provide the purpose for which any personal information is collected and processed, the type of data collected and a link to this privacy policy.  NCSC utilizes the information provided subject to usage as described in this Privacy Policy. 
  • Personnel Applications.  Individuals may apply for jobs through an online application on this website.  Applicants may provide name, address, email address, resumé, date of birth, phone number, ethnicity, race, disability status, veteran status, and social security number.  We use this information only to process, evaluate, and make decisions on job applicants. 

In general, we use the personal information we collect from you to provide you support or other services you have sought, to respond directly to your information requests, and to contact you by email regarding information and programs that may be of interest to you.  The use of your personal information as described in this policy is necessary for our legitimate interests of improving the administration of the state courts.

Cookies. To help us serve you better, we use cookies and other tracking technologies.  By collecting this information, we learn how to tailor this website to our visitors so as to enhance the browsing experience and to improve our services. We collect this information using Google Analytics.  On most web browsers, information is provided on how to receive a notification when you are receiving a new cookie and how to turn cookies off.

Information we share

We do not sell, rent, trade or otherwise disclose personal information about our website visitors, except as described in this policy. We may share information provided by our website visitors with service providers we have retained to perform services on our behalf.  We may share personal information with:  providers of payment processing and accounting services; course providers and learning management systems which maintain a record of courses attended and certifications received; customer service providers; providers of newsletter services; providers of research and analytics services including Google Analytics; providers of cloud storage services; association management systems which allow us to operate, maintain, and improve our services; community networking platforms; fundraising management services; and human resource services.

These service providers are authorized to process your personal information, on behalf of NCSC and pursuant to our instructions, and only as necessary to provide these services to us. These service providers are not authorized by us to use or disclose the information except as necessary to perform services on our behalf or to comply with legal requirements. In addition, we may disclose information about you (i) if we are required to do so by law or pursuant to legal process, (ii) in response to a request from law enforcement authorities or other government officials, or (iii) when we believe disclosure is necessary or appropriate to prevent physical harm or financial loss or in connection with an investigation of suspected or actual illegal activity.

Links to other sites

Occasionally we provide links to other websites for your convenience and information. These sites operate independently from NCSC and are not under our control. These sites may have their own privacy notices in place, which we strongly suggest you review if you visit any linked websites. We are not responsible for the content or administration of these sites, any products or services that may be offered through these sites, or any other use of these sites.

Storage

Our operations are supported by a network of computers, cloud-based servers, and other infrastructure and information technology.  We and our third-party service providers store and process your personal information in the United States, but it is possible that this data could be stored elsewhere in the world. We retain personally identifiable information only for the period of time necessary to accomplish our legitimate business interest.

Security

We use reasonable security measures to protect against the loss, misuse, alteration, unauthorized disclosure or destruction of personally identifiable and non-personally identifiable information collected via this website and under our control.  We maintain administrative, technical and physical safeguards for this website to protect the personal information you provide on the site.  Notwithstanding the precautions that we take, we cannot guarantee the security of information that you transmit to us, and thus shall not be liable for any failure to safeguard your information, whether inadvertent or otherwise. 

Contact Us 

We welcome your feedback.  If you have questions, complaints, or if you would like to express concern, remove yourself from our lists or programs, correct or change your personally identifiable information, or have your personally identifiable information removed from our systems, please contact us by email, phone or mail:

Email: conferences@ncsc.org
Phone: (757) 259-1571
Mail:  300 Newport Avenue, Williamsburg, Virginia 23185

NCSC reserves the right to update this privacy policy at its discretion.  Any changes will be posted on this website.  Our right to use your personally identifiable information and non-personally identifiable information will be based on applicable law and the privacy policy in effect at the time the information is collected.